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Email and Calendar Management Course - Virtual Assistant 101
Highest Rated
Hot & New
Rating: 4.8 out of 5(34 ratings)
69 students

Email and Calendar Management Course - Virtual Assistant 101

Master Gmail, Google Calendar & Automation Tools to Manage Client Inbox and Scheduling Like a Virtual Assistant
Highest Rated
Hot & New
Created byBelad Tech Academy
Last updated 5/2026
English

What you'll learn

  • Access and onboard a client inbox securely and professionally using Gmail delegation
  • Apply a consistent daily Inbox Zero processing system using the 4D framework
  • Build a reusable FAQ list and canned response template library for any client
  • Clean, organise, and maintain a client inbox from scratch using search operators and bulk actions
  • Set up and manage a professional label, filter, and archive system in Gmail and Outlook
  • Use Gmail power features: keyboard shortcuts, Google Tasks, scheduling, and multi-account management
  • Use AI writing tools ethically and effectively to draft and refine client emails
  • Set up professional branded email signatures and integrate Gmail with Google Workspace tools
  • Navigate NDAs and data protection responsibilities like a trusted professional
  • Build and deliver monthly Inbox Health Reports that retain clients long-term
  • Package and price email management as a monthly retainer service and pitch it to ideal clients

Course content

8 sections • 44 lectures • 3h 17m total length

  • Email Management for Super VAs2:17
  • How to Get Access to Your Client's Email2:16
  • Forwarding Incoming Emails to a VA9:44
  • What Would a VA Do with Forwarded or Delegated Emails0:48
  • How to Delegate Gmail Account6:10
  • Differences Between Delagated Emails And Forwarded Emails1:06
  • Email Delegation Setup and Execution (Gmail)
  • Email Delegation Fundamentals
  • 4 D's Conceptual Framework0:56
  • Using CC, BCC, & Reply All Correctly1:08

Requirements

  • No prior experience is needed - this course is beginner-friendly
  • A laptop or computer with internet access
  • A Google account (Gmail) to follow along with practical exercises
  • Basic computer skills (e.g. browsing, typing, using email)
  • Willingness to practice and apply what you learn

Description

This course is your practical introduction to one of the most in-demand virtual assistant skills: email and calendar management using Gmail and Google Workspace.


Designed for beginner to aspiring VAs, this course walks you step-by-step through how to confidently manage a client’s inbox and schedule using real-world systems, tools, and workflows.


You’ll start by learning how to securely access and delegate Gmail accounts, ensuring professionalism and trust from day one. From there, you’ll build essential skills in email organisation, filtering, and inbox management, so you can keep any inbox clean, structured, and under control.


You’ll also learn how to use Google Calendar for scheduling, time blocking, and mapping out meetings, helping clients stay organised and never miss important commitments.


To boost your efficiency, the course introduces you to Zapier (beginner level), showing you how to automate simple repetitive tasks between apps — a powerful skill that separates average VAs from high-value ones.


Throughout the course, you’ll develop strong Gmail productivity skills, including:

  • Creating filters and labels to automate inbox organisation

  • Managing multiple accounts efficiently

  • Using smart workflows to reduce manual work

  • Applying systems that save hours every week

This course is built to be hands-on and practical, so you can follow along, implement what you learn immediately, and start offering email and calendar management as a paid service.


By the end of the course, you’ll have a clear system for:

  • Managing client emails professionally

  • Handling calendar scheduling and coordination

  • Using automation tools to work faster and smarter

  • Positioning yourself as a reliable, efficient Virtual Assistant

Whether you’re just starting out or looking to sharpen your VA skills, this course gives you the foundation to confidently manage client communications and operations.

Who this course is for:

  • Beginners who want to start a career as a Virtual Assistant
  • Aspiring VAs looking to learn email and calendar management skills
  • Freelancers who want to offer inbox and scheduling services to clients
  • Administrative professionals transitioning into remote work
  • Anyone who wants to improve their productivity using Gmail and Google Calendar
  • Small business owners who want to better manage their own emails and schedule

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